Institutional Policies & GDPR | European Institute of Applied Research

1. Academic Policies

Academic Framework

EIAR's Academic Policies establish the principles and procedures governing teaching, learning, assessment and academic progression. They provide students and academic contributors with a transparent framework for programme delivery.

Academic Standards Policy

Programme Development and Approval Policy

Curriculum Development Policy

Teaching and Learning Policy

Assessment and Examination Policy

Academic Progression Policy

Credit and Learning Hours Policy

Attendance and Participation Policy

Graduation and Completion Policy

Academic Integrity Policy

Plagiarism Policy

Referencing and Citation Policy

Academic Misconduct Policy

Recognition of Prior Learning (RPL) Policy

Student Assessment and Feedback Policy

Academic Appeals Policy

Academic Records and Documentation Policy

Examination Conduct Policy

Doctoral Education and Research Policy

Distance and Online Learning Policy

2. Research Policies

Research Integrity

Designed to promote research integrity, ethical conduct, responsible scholarship, transparency and appropriate management of research activities across all fields.

Research Policy

Research Integrity Policy

Research Ethics Policy

Responsible Conduct of Research Policy

Research Misconduct Policy

Research Data Management Policy

Research Data Protection Policy

Publication and Authorship Policy

Intellectual Property Policy

Open Access and Scholarly Communication

Research Collaboration Policy

Research Funding Policy

Conflict of Interest Policy

Research Participant Protection Policy

Research Ethics Review Procedures

PhD Research Policy

Doctoral Supervision Policy

Research Fellow Policy

Research Project Management Policy

Research Records and Documentation Policy

3. Student Policies

Student Rights & Welfare

Establishing the rights, responsibilities and expectations applicable to students throughout their academic relationship with EIAR, fostering a fair and respectful learning community.

Student Rights and Responsibilities Policy

Student Code of Conduct

Student Academic Integrity Policy

Student Attendance Policy

Student Assessment Policy

Examination Conduct Policy

Academic Progression Policy

Student Appeals Policy

Student Complaints Policy

Disciplinary Policy

Equality and Non-Discrimination Policy

Accessibility and Inclusion Policy

Student Welfare and Support Policy

Student Representation Policy

Student Communication Policy

Student Records Policy

Withdrawal and Suspension Policy

Deferral Policy

Graduation and Certification Policy

International Student Policy

4. GDPR (General Data Protection Regulation)

EU Regulation Compliant

EIAR processes personal data in accordance with applicable European Union data protection requirements (GDPR Regulation (EU) 2016/679) and Estonian national legislation.

Data Protection Architecture:

Principles: Lawfulness, fairness, transparency, and data minimization.
Lawful Basis: Consent, contractual performance, legal obligations, or public interest.
Data Categories: Student, applicant, researcher, and staff personal data.
Retention & Security: Robust technical safeguards and controlled retention periods.
Transfers: Strict adequacy protocols for international data exchanges.

Data Subject Rights:

Right of Access & Information
Right to Rectification / Correction
Right to Erasure ('Right to be Forgotten')
Right to Restriction & Objection
Right to Data Portability
Data Protection Contact: eiarestonia@gmail.com

5. Privacy Policy

Information Transparency

Explaining how EIAR collects, uses, stores, and protects personal information obtained through its website, admissions portal, academic activities, research initiatives, and institutional contacts.

Topics Covered: Information provided directly by users, website technical telemetry, cookies and similar technologies, academic records preservation, research participant confidentiality, and third-party service provider auditing.

6. Complaints Procedure & Principles

Fair Resolution

EIAR provides an accessible and structured Complaints Procedure through which students, applicants, and stakeholders may raise concerns regarding institutional, academic, administrative, or service-related matters.

Procedure Stages:

Stage 1 - Informal Resolution: Direct attempt to resolve concerns with relevant academic unit.

Stage 2 - Formal Complaint: Submission through designated institutional process.

Stage 3 - Review & Assessment: Consideration by responsible academic unit.

Stage 4 - Investigation: Examination of evidence and contacting relevant parties.

Stage 5 - Formal Decision: Communicated to complainant in writing.

Stage 6 - Appeal Review: Independent further review where applicable.

Core Principles: Fairness, Impartiality, Confidentiality, Respect, Transparency, Timely Consideration, Consistent Procedures, and Protection Against Retaliation.